To-Do List Template

How to use this to-do list template

1. Add your tasks. Type a task — "Email the vendor," "Submit expense report," "Water the plants" — pick a priority from the dropdown (it defaults to Medium), and press Enter. In a hurry? Hit Load sample list for a seven-task starter you can rename and trim.
2. Pick a layout. By priority groups tasks under High / Medium / Low headers so the important things sit at the top. Simple is a plain one-column checklist, 2-column fits a long list on one page, and Daily renders a dated focus sheet with an auto-filled Top priorities box and a notes area at the bottom.
3. Check things off. Tap the box beside any task to mark it done — the completion percentage and the progress bar update live, and done tasks print with a filled, struck-through line so a printed sheet still shows what's finished.
4. Download, print, or share. Hit Download PDF for a clean, watermark-free list, or Copy link to save the exact list as a URL you can reopen tomorrow or send to a teammate. Nothing is uploaded — the PDF is built on your device.

Why this to-do list template is different

Most "to-do list template" results hand you a fixed image or a file to fill in by hand — or a template gallery hidden behind a Canva, Adobe, or Microsoft account. Here's what's typical versus what this tool does instead:

• It sorts itself by priority. Most printables are one blank column. This one files each task under High, Medium, or Low as you set it, so the list reflects what actually matters first — not just the order you thought of things.
• One list, four layouts. Typical templates lock you into one design. Here a single toggle reflows the same tasks into a priority-grouped sheet, a simple checklist, a space-saving two-column page, or a dated daily planner — no re-typing.
• Live completion tracking. Static printables can't know what you've finished. Check tasks off here and a running percentage and progress bar show how close you are to done — genuinely useful before you print or share.
• Genuinely free and editable. No watermark, no signup, no email gate, and no account or copy-to-Drive step. Type, download, done.
• Shareable and embeddable. Save your list as a link, or drop the whole builder onto a productivity blog or a team wiki with one line of code — something none of the popular printables offer.

How the summary math works

The list itself needs no math — but the completion summary is plain counting arithmetic, computed on your device:

• tasks = number of rows with text (blank rows never count)
• done = number of checked-off tasks
• complete % = round(done ÷ tasks × 100) (an empty list shows 0%, never an error)
• Each task is tallied under its priority — High, Medium, or Low

Percentages round to the nearest whole number the same way a spreadsheet's ROUND does, using a tiny epsilon so a value sitting exactly on a half (like one of eight tasks, 12.5%) rounds up predictably to 13% instead of drifting with floating-point error. There are no rates or external data baked in, so the math is always correct and never goes stale.

Three real-world scenarios

1. A morning triage in the office

An office manager dumps everything on their plate into the box — a dozen tasks, from "reply to the vendor quote" to "water the plants." Setting a priority on each one pushes the two urgent items to the top under High priority, so the printed sheet leads with what can't slip. Clip it to a command-center board and work top-down.

2. A daily focus sheet

Someone who plans one day at a time switches to the Daily layout, types the date in the note field, and lets the tool pull their top three unfinished tasks into a Top priorities box at the top. The rest of the list sits below, grouped by priority, with a notes area for whatever comes up. Print it into a daily planner and there's the whole day on one page.

3. A shared team checklist

A team lead builds a launch checklist, checks off the finished items so the progress bar shows 60% done, then hits Copy link and drops the URL in Slack — everyone opens the exact same list, no account needed. For a version the whole room can see, they print the master and keep it running on a dry-erase board by the door.

Frequently asked questions

Is this to-do list template really free?

Yes — completely. The PDF downloads clean with no watermark, there's no account or email gate, and there are no ads or pop-ups. The same is true of the embeddable version other sites can add. It's a free tool from a CAP-certified office manager, not a trial.

Can I make a printable to-do list by priority?

That's the default. As you add tasks you set each one to High, Medium, or Low, and the By priority layout prints them grouped under those headers with a color-coded dot — so the things that matter most sit at the top of the page. Prefer a flat list? Switch to Simple or 2-column any time.

Is there a daily to-do list layout?

Yes. The Daily layout turns your list into a dated one-page planner: a Top priorities box at the top (auto-filled with your three most important unfinished tasks), the full priority-grouped list below it, and a lined notes area at the bottom. Type the date into the note field and print one per day.

Can I check tasks off and track progress?

Yes. Tap the box beside any task to mark it done — the completion percentage, the done count, and the progress bar all update instantly. Checked tasks print with a filled box and a strike-through, so a printed or shared sheet still shows exactly what's finished.

Is my list saved or sent anywhere?

No. Everything runs in your browser — nothing is uploaded to a server. The PDF is generated on your device with a small JavaScript library (jsPDF) loaded from a public CDN, and the Copy link button encodes your list into the URL itself, which lives only wherever you save it.

Related tools

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• Printable Lined Paper — free customizable ruled-paper PDF for notes, logs, and quick lists when you want to write by hand.
• Times Table Chart — a printable multiplication chart for the desk or classroom wall.
• Browse all free tools by Sarah Chen →

Sarah's picks for a to-do list that actually gets done

A list is only half the system — the other half is where you keep it and how you carry it forward. After a decade running office supply rooms, these are the categories that turn a printed list into a habit that sticks:

• Best Planners — print the daily layout straight into a dated planner and the day's tasks live next to your calendar, meetings, and notes instead of on a loose sheet that gets lost by lunch.
• Best Whiteboards — a dry-erase board by the desk or door turns the master list into something the whole team adds to. Print the list from this tool to restock it from when it fills up.
• Best Desk Organizers — a tidy tray for the printed list, pens, and sticky notes keeps the whole system in one spot, so the list is the first thing you see when you sit down.

Prefer to annotate as you go? A set of good gel pens and a stack of sticky notes pair perfectly with a printed list, and a bullet journal is a natural home for a running task list you keep day to day.

Methodology & sources

• Priority grouping uses three levels — High, Medium, Low — the standard triage most task systems settle on. New tasks default to Medium; you set the level per task and can change it any time. The Daily layout's Top-priorities box pulls your three most important unfinished tasks (High first).
• Completion math is plain counting: tasks with text, tasks checked done, and the percentage of one over the other. No external data, so it never drifts.
• Rounding is to the nearest whole percent with an epsilon guard (round(done ÷ tasks × 100 + ε)), matching a spreadsheet's ROUND so a half-boundary value rounds predictably.
• PDF generation uses jsPDF (MIT-licensed) from the jsDelivr CDN, rendering to US Letter. Checkboxes are drawn as vector rectangles, not font glyphs, so a checked box prints crisp at any zoom.
• Test fixtures — 8 cases (empty list, single undone, single done, multi-item partial, two-thirds done, priority tallies, blank rows ignored, and the 1-of-8 half-boundary rounding case) run on every build via scripts/validate-tool-fixtures.mjs. If any count or percentage drifts, the build fails.

Note: This is a planning template, not task-management software — nothing is stored on our servers. About Sarah Chen · Last reviewed July 30, 2026.

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